The Office Manager position reports to the Executive Pastor of Discipleship
 
Job Overview
The Office Manager will organize and coordinate office administration and procedures to ensure organizational effectiveness and efficiency. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office volunteer supervision and task delegation.
 
Responsibilities and Duties

• Organize office operations and procedures.
• Help oversee the church's assimilation process, including First Time Guests.
• Actively pursue Next Step conversation with people getting connected to the church (workflows).
• Prepare weekend service materials and cleanup.
• Development, maintain, and implement procedures for the church database, which includes
  People, Groups, Registrations, Calendar, and Services.
• Oversee Church Metrics data input (attendance software).
• Point person for office equipment, mailing, shipping, and office supplies.
• Manage contract and price negotiations with office vendors and service providers.
• Development and implementation of office tasks/procedures to guide the office support volunteer
  team and the New Here (Metro in 5) area.
• Maintain the office manual to aid in the implementation of office tasks and procedures.
• Recruit and care for volunteers for the office support team.
• Office support for staff.
• Clean, maintain, and organize the entire office area.
• Prepare special reports as needed for staff.
• Monitor and maintain office supplies inventory.
• Open and close the office while providing general support to visitors.

 
Qualifications

• Education level – Associate's Degree or higher.
• Proven knowledge of office management responsibilities, administrative or assistant experience.
• Excellent time management, multitasking, and prioritization skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• Computer skills and the ability to learn new software as needed.
• Ability to make decisions, delegate tasks to volunteers, and coach and train volunteers on new tasks.
• Self-driven and motivated. Able to discern and improve the overall office experience and provide help for the staff without being told.
• Open to and receives feedback well.
• Displays a high level of godly character and integrity.