Job Overview
The Executive Assistant to the Lead Pastor serves as a key support role within Metro Community Church, providing high-level administrative support to the Lead Pastor, assisting the Director of Operations, carrying out key human resources responsibilities, and supporting the Office Manager. This position plays a vital role in ensuring smooth day-to-day operations, fostering a healthy staff culture, and supporting the church's overall mission and ministry.
 
Key Responsibilities

Executive and Ministry Support for Lead Pastor

• Steward the Lead Pastor’s schedule, communications, and priorities with a high level of organization and discernment.
• Manage calls, messages, and meeting requests with professionalism and care.
• Prepare weekly message outlines for internal teams and digital platforms.
• Conduct research and provide support for ministry initiatives, events, and travel.
• Coordinate logistics and materials for key meetings and events, including Board meetings, Personnel Team meetings, staff gatherings, and special events.
• Provide additional administrative support and special project assistance as assigned.

Administrative and Operational Support for Director of Operations

• Provide logistical and administrative support for special events before, during, and after execution.
• Support donor relations through contribution tracking, database management, and record corrections using Planning Center and Subsplash Giving platforms.
• Assist with financial administrative processes, including check requests, wire transfers, and recurring payments.
• Provide additional administrative and operational support as assigned.

Human Resources Responsibilities

• Coordinate hiring processes, including candidate communication, interview scheduling, travel, testing, and pre-employment steps.
• Facilitate onboarding by organizing orientation, documentation, welcome packages and new hire setup.
• Maintain accurate, secure, and compliant employee personnel records in compliance with HR standards.
• Process bi-monthly payroll reporting and ensure timely and accurate timecard submissions.
• Serve as a trusted HR liaison and support resource for staff, including providing care and advocacy when appropriate.
• Evaluate and improve human resources systems, contributing to a healthy, aligned, and thriving staff culture.

Office Management Support

• Create a welcoming and hospitable environment for all visitors, vendors, and guests.
• Provide office support by responding to general inquiries via phone, email, and in-person interactions.
• Maintain an organized, efficient, and professional office environment.
• Train and support staff in administrative processes and office best practices.

Core Competencies

• Strong organizational and administrative excellence
• Clear and professional communication skills
• Ability to manage multiple priorities with attention to detail
• Relational intelligence and a heart for people and ministry
• Proactive problem-solving and adaptability

Confidentiality and Trust
This role requires the highest level of discretion, integrity, and trust. The Executive Assistant to the Lead Pastor will regularly handle sensitive information related to staff, leadership, finances, and organizational matters. Maintaining strict confidentiality, exercising sound judgment, and honoring the trust placed in this role are essential expectations.

Servant-Hearted Leadership & Proactive Support
First and foremost, leads with a servant heart, taking initiative to care for both the big picture and the smallest details. Maintains a proactive, detail-oriented approach to support, anticipating needs and taking initiative on both visible and behind-the-scenes tasks. Pays close attention to senior leadership rhythms, preferences, and work patterns, ensuring senior leaders are consistently equipped, prepared, and able to operate at a high pace without interruption.

Work Environment
This role operates within a dynamic, team-oriented church environment and requires flexibility, collaboration, and a commitment to the mission, values, and culture of Metro Community Church.